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Privacy Policy for The Heather Trust

1. Introduction

The Heather Trust is committed to protecting the privacy and security of the personal data we collect. We only use personal information in ways that are lawful, fair, and transparent, and we never sell your data.

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This policy explains what personal data we collect, how we use it, and your rights under UK data protection law.

 

2. Who We Are

The Heather Trust

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Registered charity number: SC049374

Address: PO Box 7713, Perth, PH2 1NA

Email: info@heathertrust.co.uk

Phone: 01387 723201

 

We act as the “data controller” for the personal data we collect.

 

3. What Personal Data We Collect

We only collect information that is necessary for our charitable work. This may include:

 

Information you give us

  • Name and contact details

  • Donation information (amount, date, Gift Aid status)

  • Communication preferences

  • Information you provide when attending events

  • Any information you choose to share with us

 

Information we collect automatically

  • Basic website analytics (e.g., pages visited, device type)

  • Cookies, if you consent to them

 

Information from third parties

  • Donation platforms (e.g., JustGiving)

  • Event registration services

  • Publicly available sources

 

4. How We Use Your Personal Data

We use your information to:

  • Process donations and claim Gift Aid

  • Communicate with you about our work, events, and fundraising

  • Manage event participation

  • Keep financial and administrative records

  • Comply with legal obligations

  • Improve our services and website

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We only process your data when we have a lawful basis, such as your consent, a legal requirement, or our legitimate charitable interests.

 

5. Sharing Your Information

We only share your data when necessary, for example with:

  • HMRC (for Gift Aid claims)

  • Trusted service providers (e.g., email platforms, donation processors)

  • Regulators, if legally required

We never sell your personal data.

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6. How Long We Keep Your Data

We keep personal data only for as long as necessary for the purposes described in this policy. For example:

  • Gift Aid records: min 6 years

  • Donation records: min 6 years

  • Mailing list data: until you unsubscribe

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7. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise any of these rights, contact us at: info@heathertrust.co.uk

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8. How We Protect Your Data

We use appropriate technical and organisational measures to keep your data secure, including:

  • Password protection and access controls

  • Secure storage systems

  • Staff awareness on data protection

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9. Cookies

Our website may use cookies to improve your experience. You can manage or disable cookies through your browser settings.

 

10. Changes to This Policy

We may update this policy occasionally. The latest version will always be available on this page.

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11. Contact Us

If you have any questions about this policy or how we handle your data, please contact:

 

Data Protection Lead

The Heather Trust

Email: info@heathertrust.co.uk

Address: PO Box 7713, Perth, PH2 1NA

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